School
Brighten Academy
Description
Oversees operations of the school through budget and fiscal functions, policies and procedures, human resource functions and systems procurement.
REQUIREMENTS
Education Level: High School Graduate required, related degree preferred
Certification/License: Current CPR Certification required
Physical Activities: Routine physical activities that are required to fulfill job responsibilities, lifting objects of 30 pounds
Proficient Skills: Computer and bookkeeping/record keeping skills; general knowledge of all office equipment; maintain confidentiality; effective verbal and written communication skills; ability to communicate professionally with students, parents, staff, and the community, ability to multi-task and handle stressful situations including confrontation
ESSENTIAL DUTIES:
Finance and Operations
- Demonstrates professionalism and ethical behavior at all times.
- Manages and maintains all bank accounts and records of school accounts.
- Collaborates with CFO to make sure revenue is posted, bank reconciliations are completed, and variances in budget versus actual are researched and resolved
- Collaborates with CFO and Finance Committee to complete annual audit, tax filings and 990 filings
- Works with Superintendent/Executive Director to create and manage annual budget
- Serves on Finance committee of Governing Board
- Processes accounts payable and accounts receivable and administration of other financial processes, including pre-audit preparation.
- Manages administration of procurement.
- Manages selection process of vendors/brokers for benefits (insurance (property, health, and liability), office/ supplies, etc.
- Manages all payroll responsibilities including relationship with payroll service, W-2 and 1099 distribution, time sheet management, and filing of related documents using binder system.
- Oversees the onboarding process for new hires by retaining HR paperwork (W-4, I-9s, handbook, review policies, new hire letters, direct deposit)
- Tracks all fundraising expenses and revenues by category and provides monthly update to school administration and governing board
- Corresponds with donors and prospects including thank you letters and tax information
- Manages staff including Receptionist, Student Services Coordinator, and Employee Services Supervisor
- Oversees management of all personnel records.
- Processes school related reports (CPI, FTE, OCR, CCRPI) in a timely and accurate manner.
- Generates reports and provides information related to the charter or business operations.
- Manages grants administration.
- Maintains confidentiality at all times required by FERPA and HIPAA by refraining from speaking or communicating around unauthorized individuals.
- Manages and monitors all Open records requests and records retention schedules
- Reviews Staff and Parent Handbook yearly for compliance and updates
Student Services
- Oversees the updates of student information in the areas of academics, personal contact info, health and emergency info, and parental permission
- Audits content of student information is accurate and organized and filed as required by State and Federal Law
- Coordinates academic data entry by teachers for report cards
- Coordinates field trips with teachers and makes sure transportation is arranged
- Ensures student enrollment is at the correct student count
- Oversees the student waiting lists in accordance with State law and Board policy
- Manages and organizes student lottery to ensure compliance with all State and Federal laws and Board Policy
- Oversees student transfer/withdrawal paperwork
- Monitors and manages all student records including attendance, registration, and permanent record information
- Oversees and monitors the school clinic in compliance with safety regulations and reports data as required.
- Performs other duties assigned by the Superintendent/Executive Director.
Reports to: Superintendent / Executive Director
Terms of Employment: Equivalent of 240 days
Salary Range: Exempt – placed on Non-Administrator Salary Schedule H – based on experience
Benefits Eligible: Yes
How to Apply
To apply, please contact kSmith@brightenacademy.com.
